Resources and Tips for Virtual Club Meetings

The urgency of the health and safety of our members and their family is our priority. The District Trio would like to address this issue that affects our members’ learning experience.

We realize that several clubs have been cancelling and re-scheduling their meetings due to closing of meeting spaces (schools, churches, libraries, retirement homes, etc). Toastmasters International provides guidance of using free conference call software to help facilitate your club meetings.  Here are some reliable sites that provide this.  Please note that District 30 does not promote any specific program, but you can check out their websites to see what fits your clubs’ needs.

Some of these programs may have a time limit for a free account.  We suggest that you schedule two “meetings”, and place a 5-10 minute break.  For more tips on how to setup your meetings, click on the free District Virtual Courses HERE

Best Practices for Virtual Toastmasters Meeting

Even though there are different platforms being used for Virtual Toastmasters Meeting, the Quality of the Club Meetings remains the same.  As a best practice, you can download this PowerPoint slide to help your Toastmaster of the Day for your meeting by clicking HERE.  This provides guidance to your members on how to interact during the meeting.

Virtual Backgrounds for Meeting

Toastmasters International has provided some virtual backgrounds you can use for your meetings.  Other clubs from our District has provided some background that your timers can use.  If you have some helpful tip you can share to other clubs to improve the quality of your virtual meetings, please email our Program Quality Director, Noel Ganay at

  • Virtual Backgrounds for Club meetings (Zoom format, please check if your virtual meeting uses virtual background.  To download the virtual backgrounds, click HERE
  • Timer Backgrounds (Green, Yellow, Red, Zoom format).  To download the virtual backgrounds, click HERE

Marketing Your Club

Area W72 Director, Mike Scampini, DTM shares the success stories and valuable resources on how to market your club using tools such as social media, drip marketing, templates for emails to send to guests, etc.

  • Recording of his Zoom Course – Click HERE
  • Resources from his club, Yes and Toastmasters (email templates, strategies, etc) – Click HERE